Operations and Communications Coordinator
An internationally renowned firm specialized in the design of venues dedicated to performing arts and entertainment, Scéno Plus is a family-owned business located in the Plateau-Mont-Royal. Since its founding in 1985, the company has been involved in more than 200 performance venue projects around the world.
BY JOINING SCÉNO PLUS’ TEAM, YOU WILL BENEFIT FROM STIMULATING WORK ENVIRONMENT AND CONDITIONS
- Vast workspace bathed in natural light
- Physical activity room
- Rooftop terrace
- BBQ, lounge space for happy hours and special events depending on the season (and sanitary measures)
- Competitive salary based on experience
- Range of benefits including a group insurance plan
- Full-time permanent position, 37.5 hours per week. Possibility of partial remote work according to company’s standards and policies.
DUTIES AND RESPONSIBILITIES PERTAINING TO THE POSITION
The person we are looking for is recognized for his/her planning and organizational skills, his/her analytical and synthesis abilities, and his/her writing skills. He/she is creative, autonomous, and versatile and knows how to exercise leadership within a multidisciplinary team.
The Operations and Communications Coordinator assists the President and the Executive Vice President/ COO in the operation of the business and is responsible for the development and implementation of the firm's communications strategy.
The operations management component includes the following tasks:
- Supervision of the work of the person responsible for managing telephone calls, business travel logistics and general office organization;
- Administrative for the recruitment process (identification of recruitment sources and approaches for posting, drafting of job postings, reception of applications, coordination of interviews, welcoming of employees, etc.);
- Organization of social activities for the staff, supervision and follow-up;
- Preparation of professional proposals: management of confidentiality agreements, drafting of specific content, updating corporate content, digital and physical archiving of documents, etc.;
- Participation in management meetings, note taking and follow-up.
The communications component includes the following tasks:
- Development/update of the company’s annual communication plan based on events and/or highlights;
- Writing/updating and archiving of promotional material: project sheets, press releases, portfolios, press kits, etc.;
- Supervision of the graphic design of promotional documents;
- Management/update of the company’s website and content writing;
- Referencing of the different web platforms, visit statistics, etc.;
- Drafting of internal distribution of official communications from management;
- Writing for occasional grant applications;
- Managing the archiving of digital and physical promotional material.
EXPERIENCE/QUALIFICATION/KNOWLEDGE BASE
- Undergraduate degree in a related field or equivalent experience;
- At least 10 years of experience in project, operations or communications coordination in a SME context;
- Strong writing skills in French and English;
- Experience working in a service company;
- Mastery of MS Office suite;
- Fluency in written and spoken English;
- Familiarity with the entertainment industry or the cultural sector in general.
SKILLS AND ABILITIES
- Ability to manage several different projects and meet deadlines;
- Planning and organizational skills;
- Good synthesis and analysis skills;
- Excellent oral and written communication skills;
- Interpersonal skills;
- Sense of leadership and commitment;
- Strong ability to work in a multidisciplinary team and to cooperate;
- Great ability to work under pressure and adapt to changing situations.
Please provide a portfolio with your resume and forward it to Nathalie Heine by email: [email protected]
Please do not call, only those candidates that are being considered will be contacted for an interview.